Privacy Policy

Last updated: 31.03.2025

1. Introduction

Welcome to QA Plus Oy! We are committed to protecting your privacy and ensuring that your personal data is handled securely and transparently. This Privacy Policy outlines how we collect, use, and protect your information in compliance with the General Data Protection Regulation (GDPR) and other applicable laws in Finland and the European Union.

By using our website (qaplus.fi), submitting your information, or engaging with our services, you agree to the terms of this Privacy Policy.

2. What Information We Collect

We collect different types of personal information, including:

a) Personal Information You Provide to Us

     

      • Name

      • Email address

      • Phone number

      • Resume/CV

    • LinkedIn profile or other professional details
    • Job title (if collected)

      • Messages or inquiries sent via our contact forms

    b) Information Collected Automatically

       

        • IP address and browser type

        • Website usage analytics (e.g., via Google Analytics or similar tracking tools) (via cookies and tracking tools)

        • Device information (such as operating system and screen resolution)

      For more details on how we use cookies, please see our Cookie Policy.

      3. How We Use Your Information

      We use your information for the following purposes:

         

          • Recruitment Services – Matching candidates with job opportunities.

          • Communication – Responding to inquiries, sending job updates, and providing service-related communications.

          • Legal Compliance – Ensuring we meet GDPR and other regulatory requirements.

        • Website Improvement – Analyzing user behavior to enhance our website and services.
        • Legitimate Interest – Lead generation

        We do not sell or share your personal data for marketing purposes without your explicit consent.

        4. Legal Basis for Processing Your Data

        Under GDPR, we rely on the following legal bases to process your personal data:

        ✅ Consent – When you voluntarily submit your information (e.g., job applications, contact forms).
        ✅ Contractual Obligation – When processing your data is necessary for recruitment services.
        ✅ Legitimate Interest – When we need to operate and improve our business effectively. When we contact companies or professionals for potential business collaboration or hiring needs, we ensure a balance of interest and user rights under GDPR.

        If you have given consent to our processing activities, you may withdraw it at any time.

        5. How We Share Your Information

        We may share your data with:

           

            • Employers & recruitment partners – When matching you with job opportunities.

            • Service providers – Cloud hosting, analytics providers (e.g., Google Analytics).

            • Legal authorities – If required by law or regulatory compliance.

          We ensure that any third-party partners comply with GDPR and have proper data protection measures in place. We ensure that all service providers process data in accordance with GDPR through appropriate Data Processing Agreements (DPAs).

          6. How Long We Keep Your Data

          We retain personal data only for as long as necessary:

             

              • Resumes & job applications – Up to 12 months after last contact or interaction, unless the candidate requests earlier deletion or consents to extended retention.

              • Contact inquiries – Up to 6 months for customer service purposes.

            After this period, we securely delete or anonymize your data.

            7. Your Rights Under GDPR

            If you are in the EU, you have the following rights under GDPR:

            ✅ Right to Access – Request a copy of the data we hold about you.
            ✅ Right to Rectification – Correct inaccurate or incomplete data.
            ✅ Right to Erasure – Request deletion of your personal data.
            ✅ Right to Restrict Processing – Limit how we use your data.
            ✅ Right to Object – Object to data processing in certain cases.
            ✅ Right to Data Portability – Receive a copy of your data in a structured format.
            ✅ Right to Withdraw Consent – If you previously provided consent, you can withdraw it at any time.

            To exercise your rights, contact us at legal@qaplus.fi.

            8. Data Security Measures

            We implement strict security measures to protect your personal data, including:

               

                • Encryption – Secure storage of personal data.

                • Access Controls – Only authorized personnel can access data.

                • Regular Security Audits – Ensuring compliance with best practices.

              Despite our efforts, no data transmission over the internet is completely secure. If you suspect unauthorized access to your data, please contact us immediately.

              9. Cookies & Tracking Technologies

              We use cookies and similar tracking technologies to improve user experience and analyze website traffic. You can manage or disable cookies through your browser settings or cookie banner from Complianz. More details are available in our Cookie Policy.

              10. Changes to This Privacy Policy

              We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last updated” date. If the changes are significant, we will notify users via email or a website notice.

              11. Contact Us

              If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your GDPR rights, please contact us:

              📧 Email: legal@qaplus.fi

              📍 Address: Kampusareena, Korkeakoulunkatu 7, 33720 Tampere, Finland

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